New Hourly Employee Checklist

This checklist is to help new hourly employees and managers provide a smooth transition into employment at Texas Law.

  1. Complete the top part of the Texas Law’s Payroll Application Form https://law.utexas.edu/wp-content/uploads/sites/8/2015/04/payroll_app.pdf, print or save it as a pdf and submit it to the department head, Professor or Faculty Assistant, who will complete the bottom part and sign the form. The completed application must then be submitted to the HR office in TNH 2.119 A or D. This form must be submitted prior to starting employment.

    NEW: In the Fall, one form may be submitted for combined Fall and Spring Semesters, as long as it can be reasonably expected that the student will work both semesters. A separate form is required for summer assignments. Fall assignment end dates will default to January 15, Spring assignments end dates will default to May 31 to avoid additional paperwork if a student is reassigned for the following semester.

  1. If you are a new employee at UT or have not worked at the University in the last year, you will need to visit the HR office in TNH 2.119A or D to provide your employment eligibility verification (I-9 Form) documents. You can find a list of acceptable documents here: https://hr.utexas.edu/current/services/employment-eligibility-verification-i9-docs. This step must be completed prior to starting employment.
  1. Unless you are continuing employment with us, you will most likely receive an email requesting electronic authorization to conduct a background check. If you do not receive this email within 48 hours of presenting your I-9 documentation, please contact Texas Law Human Resources at TexasLaw-HR@law.utexas.edu.
  1. Once your assignment has been finalized, you will receive an email from Workday with instructions on how to complete your onboarding tasks, which you will find in your Workday Inbox. All onboarding steps should be completed within the first three days of employment, starting with your I-9 form, your payment elections, and your Federal Income Tax elections. If those elections are not completed by the first payroll deadline, any payments you earned will be processed as a paper check, which will be held at the Payroll Office for you to pick up with appropriate identification.
  1. Timesheets: It is of utmost importance for each employee to complete and submit timesheets on a weekly basis and at the end of each pay period (15th and last day of each month). This may involve submission of partial timesheets. Timesheets are proof that you actually worked throughout the time of your assignment. If timesheets are not submitted on a regular basis, Texas Law reserves the right to cancel the assignment, which means employment cannot be verified later on, if necessary. You can access your timesheets from your Workday Home Page by clicking on the Time Clock icon in the Applications section of your page.