Airfare
If the faculty candidate or guest would like to have the school pay for their flights, we can coordinate with the university travel agency to arrange flight accommodations. First class, business class, or other premium class airfare including seat up-charges cannot be direct billed or reimbursed. We can only pay for, or reimburse, travel in coach class (economy). When several different economy service classes are available, we can only reimburse the least expensive option.
Lodging
The school has established direct billing (house accounts) with several local hotels, meaning the faculty candidate or guest does not have to pay out of pocket for room rate and city taxes. It is generally preferred that we use these hotels to avoid financial hardship on the traveler and to ensure adherence to state travel policies. Please note, direct billed expenses are limited to room, taxes, and parking. If the traveler pays for their own lodging, state occupancy tax is not reimbursable.
Local Transportation
The university can only reimburse rental cars from the following companies:
- Avis
- Budget
- Enterprise
- Hertz
- National
Recruiting Meals (entertainment)
Attendees at faculty recruiting meals should be limited to the number who can reasonably interact with the faculty candidate. Meals generally should involve no more than four people (the candidate or guest and three faculty members) or a total of six people if inclusion of spouses is justified.
The “No Sales Tax” reimbursement rule does not apply when you are eating at a restaurant but does apply to takeout or catered events. Tax is not reimbursable for takeout, catered events, or ordering from food trucks.
Itemized receipts and proof of purchase are required for all reimbursements. Accordingly, we will need both the itemized receipt and a credit card receipt if the meal was paid via credit card. The maximum that will be reimbursed is $100/person. Please note, this includes tax and tip. Tips above 20% before tax will not be reimbursed.